Position Overview

We’re looking for a friendly, detail-oriented Workspace Experience Coordinator to be the welcoming face of our office in Malta. This role is perfect for someone who thrives on variety, from greeting visitors with a smile to keeping the office running like
clockwork

Key Responsibilities

• Managing the front desk as the first point of contact for anyone coming into the office, greeting visitors and supporting with general clerical tasks.
• Serve as the liaison between building, office keepers and on-site support teams.
• Handle invoices, onboarding new suppliers, and credit card reconciliations.
• Place and manage office and event supply orders.
• Receive and distribute supplier deliveries, incoming/outgoing mail, and courier packages.
• Assist with onboarding logistics for new hires (welcome packs, desk setup, access cards, introductions).
• Manage guest access cards and ensure secure, seamless access for visitors.
• Flag and follow up on any maintenance or facility issues in the office.
• Book taxis and assist with travel arrangements and coordination for company apartments.
• Assist in supporting internal office events.
• Assist in office health & safety protocols, ensuring a safe and compliant workplace.

Requirements

• A warm, approachable personality and strong professional presence.
• Excellent communication and multitasking skills.
• Flexible, with a willingness to learn and take on new responsibilities.
• Ability to multitask, prioritise, and work independently with initiative
• Experience with office administration, event support, or a similar operational role
• IT proficiency, especially with Microsoft Office.
• Strong communication skills with a professional telephone manner

The above duties provide a generic description of the Employee’s day to day responsibilities but should in no way be deemed to be an exhaustive list. Additional related, duties may be assigned by the Line Manager in line with business exigencies and continuity.

Why Work With Us?

At Silverspin, we’re not just about work—we’re about passion, innovation, and community. Joining us means you’ll be part of a team that celebrates creativity, supports professional growth, and values every voice. We’re committed to making Silverspin a place where you’ll be excited to come to work every day (and maybe have a little fun along the way!). 🎉💼  We offer:

• Competitive Salary & Benefits
• Growth & Development Opportunities
• Creative and Collaborative Environment

Silverspin is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.